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Collections Plan 2004-2009

Goal #1:           
To maintain and develop the collections and services, in accordance
with the requirements of Museum Registration.

Strategy: Determine essential collections components to more efficiency manage collections.

  • Objective 1: Purchase appropriate collections software to accession, catalog, photograph, document, and inventory collections. 
  • Objective 2: Revise collections policy and procedures manual for all collections bi-annually.
  • Objective 3: Revise deaccession policy for all collections bi-annually.

Goal #2:           
To maintain and improve standards of curatorial custody, preservation, and conservation of the collections

Strategy 1: Monitor security needs of collections while at the Lincoln Cultural Center and at the new museum.

  • Objective 1: Outline immediate security needs in the Association’s office, collections rooms, and museum.
  • Objective 2: Compile a list of emergency/security contacts (members) and codes to systems.

Strategy 2: Assess preventive and remedial conservation needs and take appropriate action.

  • Objective 1: Compile a list of objects and artifacts that requirement immediate conservation treatment/attention.
  • Objective 2: Complete Disaster Preparedness Plan (currently under construction).
  • Objective 3: Compile a list of conservation and preservation grants for collections.

Strategy 3: Develop documentation plan for collections.

  • Objective 1: Start yearly random inventories of collections.
  • Objective 2: Review collections logs and accession files for appropriate documentation.
  • Objective 3: Contact donors for proper documentation.

Strategy 4: Assess long-term storage needs of collections while at the Lincoln Cultural Center, and at the new museum.

  • Objective 1: Compile list of current objects in onsite and offsite storage.
  • Objective 2: Develop formula for percentage of donations (3-D and paper-based) over the past ten years to determine potential percentages of donations for next three to five years.
  • Objective 3: Determine percentage of storage needed at new museum based on museum model.

Goal #3:           
To increase access to the collections.

Strategy: Complete new museum with space devoted for permanent and temporary exhibits and research room.

  • Objective 1: Process manuscript collections and develop finding aid for manuscript collections (current space).
  • Objective 2: Provide space in Sonoco Resource Library for research room (current space).
  • Objective 3: Develop 3 to 5 year exhibit plan (current and future space).
  • Objective 4: Print inventory of museum’s collections.
  • Objective 5: Determine percentage of space needed for research room in new museum.

Goal #4:           
To encourage scholarly activities with the collections, including teaching, research, and publications.

Strategy 1: Plan conferences, seminars involving academics with an emphasis on collections, research, publications. 

  • Objective 1: Develop a list of speakers for specific topics and subject areas.

Strategy 2: Develop the use of collections in middle and high school teaching.

  • Objective 1: Formulate lesson plan based around museum collections to be used in school programs, both in the classroom and at the museum

Strategy 3: Encourage public research relating to the museum’s Collections.

  • Objective 1: Establish Education and Publications Committee to plan history and museum-related publications, exhibits, and programs.
  • Objective 2: Discuss with history teachers the provision of “handling sessions” in appropriate courses.
  • Objective 3: Staff to publish at least one scholarly article on the collections each year.

Goal #5:           
To demonstrate the value of the collections to the citizens of Lincoln County in order to justify financial support within the community and from outside sources.

Strategy 1: Form partnerships with local nonprofits and arts/cultural organization to promote value of collections.

  • Objective: Collaborate with local groups on disaster planning to conserve local collections.

Strategy 2: Plan open-door sessions with members, local officials, and general public to demonstrate the value of collections.

  • Objective 1: Invite local officials to informal sessions to educate them about the museum’s collections.
  • Objective 2: Conduct “A Night with the Collections” throughout the year (bimonthly, quarterly, etc.)

Strategy 3: Demonstrate the value of collections with organizational financial planning and donor planning.

  • Objective 1: Form a Friends Group to assist the organization with fundraising for collections acquisition budget.
  • Objective 2: Continue compiling Lead Files on donors with artifacts, objects, and manuscript collections.

Goal #6:           
To promote effectiveness, efficiency, and professionalism in administration and management of the museum’s collections.

Strategy: Hire additional collections and exhibits staff.

  • Objective: Provide training opportunities for staff, volunteers, and Collections and Conservation Committee.


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